MANUAL
Build it yourself
Full control over every shift.
- Drag-and-drop in the grid
- Copy a week in one click
- Templates for recurring shifts
Best when the manager knows the nuance of the shift
Your whole team’s schedule on one screen. No spreadsheets, no chaos.
Build shifts, see coverage by role, and react to everything ahead of time.
Try it yourself — hover, switch, filter.
A real grid with employee data. Hover over schedule details to see them.
What the Smengo schedule grid gives you
Full month on one screen
Your whole team at a glance. No separate tabs per employee.
- Whole team without switching tabs
- Coverage gaps and overtime are instantly visible
- Filter by department, role and location
1
screen instead of 12 tabs
full month and whole team at once
3
filters in the grid
department, role and location
Coverage by role and hour
See thin and overloaded shifts ahead of time. Alerts fire before it becomes a problem.
- Coverage by every position: kitchen, floor, bar
- Alert when a shift is not assigned
- Hourly display is finely adjustable
Coverage alert: Wednesday 6:00 PM — no staff assigned
Any structure: departments, roles, locations
Flexible setup for any team — from one location to a chain.
- Create custom roles and departments inside the schedule
- Configure everything to fit your business
- Full customization to build one unified system
🛎Waiter·9:00–18:00💊Pharmacist🎨Designer🍸Bartender·8:00–16:00🖥DevOps💰Cashier🚗Driver·9:00–18:00🎯QA🤝HR🚚Courier·8:00–16:00🏥Orderly🧑🔬Lab Tech
🍳Cook🛒Sales rep·7:00–15:00🧑💼Manager🩺Medic·7:00–15:00📦Logistics☕Barista·7:00–15:00📱SMM👨🍳Sous-chef🎪Promoter·10:00–22:00🔧Technician🔍Auditor🛠Mechanic·7:00–15:00
📞Operator📋Administrator·20:00–8:00📊Analyst🔒Security·20:00–8:00💻Frontend📢Marketer🏦Finance·14:00–22:00⚡Electrician🩹Nurse💰Cashier·20:00–8:00🍸Bartender🎯QA
LABOUR RULES
Labour rules — built into the schedule
Hours per week, hours per shift, days in a row and rest between shifts are set as rules. The schedule checks itself against them, while the final call still stays with the manager.
Smengo won't let overtime slip through
Set the norms once — and the schedule is checked against them on every edit. Excel stays silent about overtime; Smengo warns you before publishing.
- Four norms: hours per week, hours per shift, days in a row and rest between shifts
- A ready labour-code preset in one click: 40 h/week, 12 h/shift, 6 days, 12 h rest
- Violations show right on the grid and as a list before publishing
- The AI schedule generator gets the norms as constraints
4
labour norms
checked by Smengo on its own as you plan
40 h
per week, labour-code preset
all four norms filled in with one click
Before publishing: you can't quietly publish a 60-hour week — the final word is the manager's: 'Publish anyway'.
Labour normsLabour-code preset
Hours per week40 h
Hours per shift12 h
Days in a row6
Rest between shifts12 h
Before publishing
Week at 60 h — over the 40 h norm
Publish anyway
TWO EQUAL PATHS
Manual control or AI fill — your choice
Two ways to build a schedule — same result
AI
Let AI do it
AI builds the schedule in minutes using your rules.
- Respects vacations, roles, workload
- Suggestions for optimization
- Start the month without a blank page
- The forecast runs on sales data — connect a Poster till and demand fills in on its own
Fills a month for 12 people in 1 minute
Same outcome: a live shift schedule with coverage, hours, roles, and edit history.
Excel vs Smengo
Excel / Google Sheets
The file gets copied into chat and the latest version disappears
Coverage gaps surface on the day of the shift
Hours, overtime, and days off are counted by hand
Swaps and edits are scattered across messages
Smengo
Everyone sees one live schedule grid
Alerts show coverage risk ahead of time
Hours and statuses are calculated automatically
Every change lands in one place
WORKS WITH THE REST OF THE PLATFORM
The grid is part of the platform
The schedule grid is connected to the team: employees see their shifts, managers get confirmations, and AI helps build a working month faster.
Hiring
A board from applied to hired, AI resume screening, 5 interview questions.
Learn moreEmployee database
Contacts behind a permission, documents with a 30-day badge, 100% history.
Learn moreOnboarding & training
An AI plan of 4–8 stages, at-risk deadlines, 3–5 question quizzes.
Learn moreYou are hereShift schedule
A month on one screen, 4 labour norms, AI generator, demand forecast.
Learn moreTelegram bot
One-tap check-ins, 28-day availability, swaps, a calendar subscription.
Learn moreShift swaps
An approved swap becomes an open shift on its own; conflicts are blocked.
Learn moreHR dashboard & timesheet
Hours from check-ins, XLSX/CSV in one click, 5 risk detectors, what-if.
Learn morerisks and coverage feed the next schedule ⟲risks and coverage feed the next scheduleRESULT
What changes for teams
Smengo turns shift scheduling from a manual spreadsheet into a managed workflow: fewer questions, fewer mistakes, and a faster start to the week.
smengo
Schedule is current
Rules become part of the workflow
Roles, access, vacations, swaps, and limits move from chats into one managed process.
A live schedule instead of a file
Employees see current shifts, while managers see risks early and keep a change history.
one current schedule version for the whole team
coverage, gaps, and overload are visible before the week starts
manual edits, swaps, and decisions do not disappear in chats
Result: fewer questions, fewer mistakes, and a faster recurring schedule launch.
Build your first schedule in 30 minutes
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