The shift schedule is the core. The rest of team management runs around it.
Plan shifts on a live schedule, and Smengo handles the rest: check-ins and swaps in Telegram, hiring and onboarding, timesheet and coverage. No Excel, no dozen group chats.
14 days free - no credit card needed
The core of the platform is a live shift schedule. Three view modes, coverage and an AI draft — try it right here.
The manager sees everything: hours, coverage, risks
Check-ins from the bot become timesheet actuals on their own; coverage and anomalies sit on one panel. Decisions by the numbers, not gut feeling.
Shifts reach people on their own
Nobody has to install an app. The Telegram bot is the shortest path — shift, check-in and swap in one tap. The schedule is also in the app and as a subscription in the phone calendar.
- Check in and out in one tap — hours land in the timesheet by themselves
- An open shift arrives as an offer: "I'll take it" — and it is on the schedule
- Swaps go through the manager — no unilateral trades
- Schedule in the phone calendar by subscription, nothing to install
Not just a shift schedule — your whole operations loop
Each module solves a specific pain — and hands its data to the next.
Coverage gaps show up ahead of time
An unfilled shift is highlighted right in the schedule — before it becomes a problem on the day itself.
- Minimum staffing per day: shortfalls are calculated automatically
- Coverage alerts by department and shift
- An “on shift now” summary — at a glance
Sales data tells you how many people to schedule
Connect revenue and traffic — from your POS or a CSV — and Smengo shows staffing needs right in the schedule header.
- Sales plan and actual by day — right next to the schedule
- A headcount recommendation for the day — as flags in the schedule
- Import from Poster POS or any CSV
A schedule that doesn't break the rules
Max hours, minimum rest, days in a row — Smengo checks the norms at publish time and shows violations before the team sees them.
- Four labour norms in the company preset
- Validation at publish: the violation is on screen, the decision is yours
- A plan/actual timesheet with AI explanations for the gaps
An unfilled shift finds its own cover
An open shift goes out to available employees in waves of Telegram offers. The first to tap “Take it” — and the shift is back on the schedule.
- Time-boxed offer waves — no spamming the whole team
- Swaps only with manager approval
- A “filled within 24 hours” KPI — on the dashboard
From candidate to first shifts — one pipeline
A hiring kanban, an onboarding board with stages and mentors, training with quizzes — the new hire reaches the schedule with nothing lost along the way.
- Onboarding board: stages, deadlines, overdue items — visible at once
- AI drafts the board for the role
- Trainings and quizzes are delivered by the Telegram bot
One platform — the whole team cycle
Each module hands its data to the next: nothing is entered twice. Click a station — there's a detailed breakdown inside.
Hiring
A board from applied to hired, AI resume screening, 5 interview questions.
Learn moreEmployee database
Contacts behind a permission, documents with a 30-day badge, 100% history.
Learn moreOnboarding & training
An AI plan of 4–8 stages, at-risk deadlines, 3–5 question quizzes.
Learn moreShift schedule
A month on one screen, 4 labour norms, AI generator, demand forecast.
Learn moreTelegram bot
One-tap check-ins, 28-day availability, swaps, a calendar subscription.
Learn moreShift swaps
An approved swap becomes an open shift on its own; conflicts are blocked.
Learn moreHR dashboard & timesheet
Hours from check-ins, XLSX/CSV in one click, 5 risk detectors, what-if.
Learn morerisks and coverage feed the next schedule ⟲risks and coverage feed the next scheduleExcel and group chats vs Smengo
The same month of team work — done two ways.
the schedule in a spreadsheet, agreements in chat threads
one source of truth for the whole team
A painless move Import employees from CSV and build your first schedule in one evening — the team joins via an invite link.
Full inventory
Everything the platform already does
No “coming soon” promises — only what works today.
- The team's month on one screen — three density modes, coverage and custom statuses
- PDF, XLSX and CSV export — in three languages, with a legend and coverage
- AI schedule draft — with version history and a cost report
- Clock-in and clock-out — hours land in the timesheet on their own
- 28-day availability — employees mark “can't work” and “want a shift”
- An ICS feed into any calendar — the schedule updates itself, the link can be revoked
- A candidate kanban — applied → interview → offer → hired
- Onboarding board — stages with deadlines, mentors, overdue flags
- AI board generation — a draft of stages for the role in a minute
- Plan and actual for every day — with an approval flow and locking
- Automatic lateness detection — counted from check-ins, no manual reconciliation
- AI gap explanations — why actual diverged from plan
- Bot answers from your documents — an employee asks — the bot quotes the rules
- Trainings with quizzes — delivery and reminders in Telegram
- Role-based materials — each new hire gets their set automatically
- Dynamic roles — permissions and department scope, contacts behind a permission
- REST API v1 — 9 endpoints, OpenAPI 3.1, keys in settings
- Activity log — who changed what and when — always visible
Simple pricing.
Scales with your team.
Free forever
Up to 10 — free forever
forever
Core
schedule, shift board, swaps, lateness, reports, analytics
$1.5/seat · min $29/mo
Pilot — AI
schedule generator, assistant, briefings, knowledge base
+$1.5/seat
Timesheet
timesheet, rates, labor budget, payroll export
+$0.75/seat
HR
hiring, onboarding, training
+$0.75/seat
Common questions.
No. The 14-day trial requires no payment information whatsoever. You only enter billing details if you decide to upgrade after the trial ends.
Yes - import employees via CSV. Direct Excel integration is on the roadmap for later this year.
The full interface is available in Russian, Ukrainian, and English. Set a company-wide default, and each user can override their own preference from their profile.
Plans are billed monthly or annually (annual saves 20%). Upgrade, downgrade, or cancel any time from the Billing page. All payments are processed securely via Paddle.
Absolutely. Upgrade or downgrade any time - changes take effect immediately, and any unused time is prorated.
The schedule here is live: edits show up for the team in Telegram right away, coverage and staffing gaps highlight themselves, and check-ins turn into a timesheet with no manual reconciliation. You can import your current spreadsheet via CSV.
Through the Telegram bot: the schedule, reminders, check-ins and open-shift offers come straight to the chat. There is no app to install, and the schedule can be added to a phone calendar via an ICS link.
The shift reopens and goes out to available employees in waves of offers in the bot. The first to tap “Take it” gets the shift — it's back on the schedule right away, and you see how many shifts were filled within 24 hours.
Yes: an open REST API v1 with docs at smengo.com/developers, PDF, XLSX and CSV export, an ICS feed for calendars, and sales imports from Poster POS or CSV for demand forecasting.
Ready to stop living in Excel?
Build your first schedule in one evening. Early access: the product grows on requests from teams just like yours.