SMENGO · HIRING
Hiring and the employee journey. No lost candidates.
A drag-and-drop candidate board, AI resume parsing and one-click hiring — in the same system where the schedule and onboarding live.
LIVE DEMO
This is not a mockup — this is the hiring board
An exact replica of the Candidates screen: drag cards between stages, click a candidate to open the dossier. And “+ Candidate” parses a resume with AI.
The hiring board in Smengo is a kanban — Applied → Interview → Offer → Hired — where every candidate is a card with a call countdown, days on stage and contacts.
Smengo is a shift-team management platform for teams of 15–300; hiring is its module before the database, schedule and onboarding.
AI SCREENING
A resume becomes a dossier for one credit
Paste resume text or upload a PDF, DOCX or TXT up to 10 MB — AI fills in the candidate's contacts and prepares an interview brief.
- Contacts fill themselves in — but never overwrite anything typed manually
- Up to 4 strengths, up to 4 risks and 5 interview questions
- Add the vacancy text — the questions will probe the candidate against your requirements
- The raw resume is never stored or logged — only the parsed result remains
AI credit: parsing costs 1 credit — credits are included in your plan. If the file isn't a resume, the credit refunds itself.
HIRING CONTROL
A board where nothing goes cold
Not a list of names but live cards: each with a call, days on stage and contacts.
Calls never slip: the countdown lives on the card
Every candidate has a call time, and the card counts down by itself: “in 2 h” in amber, “call passed” in red. The counter is live — it updates every minute.
- Amber two hours before the call, red if you missed it
- “N days on stage” resets on every move — stagnation is visible instantly
- The call link is clickable right from the dossier
Hiring in a couple of clicks — from candidate to employee
At the Hired stage the dossier shows a “Hire as employee” button: department, access role, and an optional email invitation. The candidate card stays in history, linked to the new employee.
- Name, position and email carry over to the employee card automatically
- Phone and Telegram land in private contacts — visible only to roles with the right
- The system invitation is optional, with an access-role picker
Candidates live next to the team
The hiring funnel isn't a separate world: a Candidates folder in the employee database, live stage counters on the dashboard and a positions catalog shared with employees.
- A Candidates folder in the employee database — the whole funnel next to the team
- The hiring funnel on the dashboard — those already hired aren't counted twice
- One positions catalog: renaming touches candidates and employees alike
Full inventory
Everything hiring can do — in full
Check it against your list — from the funnel to employee handover.
- A board from applied to hired — the candidate's whole path on one screen
- Days on stage — counted from entry, reset when moved
- Unlimited candidates — the plan limits employees, not the funnel
- Source and a note — where the candidate came from and what to remember
- Resume parsing — PDF, DOCX or text — contacts fill themselves in
- Strengths, risks and 5 questions — for an interview with this specific candidate
- 1 AI credit per parse — auto-refund if the file isn't a resume
- Repeat parsing — with the previous date next to it, so credits aren't wasted
- Raw resumes are not stored — only the parsing result remains
- Countdown to the call — refreshes every 60 seconds
- Three deadline tones — on time, “in 2 h” in amber, missed in red
- A Meet or Zoom link — opens right from the candidate file
- “Hire as employee” on the hired stage — name, position and email move over with no re-entry
- An email invitation — goes to the employee on handover
- The candidate card stays — in history, linked to the profile
- Two permissions — “views the board” and “runs hiring” — for any role
Hiring in spreadsheets vs Smengo
With three candidates, notes are enough. By the tenth, people, dates and promises start slipping.
candidates live in five places at once
one board from application to employee
The key difference: Smengo walks a person from application to their first shift — in the same system as the schedule.
Hiring is part of the platform
A candidate doesn't end at the offer: next come the database, onboarding and team metrics.
Hiring
A board from applied to hired, AI resume screening, 5 interview questions.
Learn moreEmployee database
Contacts behind a permission, documents with a 30-day badge, 100% history.
Learn moreOnboarding & training
An AI plan of 4–8 stages, at-risk deadlines, 3–5 question quizzes.
Learn moreShift schedule
A month on one screen, 4 labour norms, AI generator, demand forecast.
Learn moreTelegram bot
One-tap check-ins, 28-day availability, swaps, a calendar subscription.
Learn moreShift swaps
An approved swap becomes an open shift on its own; conflicts are blocked.
Learn moreHR dashboard & timesheet
Hours from check-ins, XLSX/CSV in one click, 5 risk detectors, what-if.
Learn morerisks and coverage feed the next schedule ⟲risks and coverage feed the next scheduleWalk your next candidate through without chaos
Free 14-day trial. No card. Cancel anytime.