Adding employees
Each employee in Smengo is a row in the schedule. Any user with the Manage employees permission can add new employees.
Open the add form
In the "Team" section, click the + Employee button in the top-right corner of the toolbar. The "Add employee" modal opens.
Fill in the required fields
When creating an employee, the following fields are required:
- Full name - appears in the schedule row and on the card.
- Position - shown below the name in the card and overlay.
- Department - select from the list of existing departments. You cannot add an employee without a department; create a department first.
- Phone - primary contact.
- Email - an invitation will be sent here.
- Date of birth and Hire date - used to calculate tenure and show the birthday in the overlay.
- Access role - the role the employee will get in the system. Right after saving, an invitation is sent to the given email with this role.
Telegram and employment type (Staff / Trainee) are optional.
Choose an access role
The "Access role" field determines what the employee will see after their first sign-in. The list only shows roles you are permitted to grant. Learn more in Roles and access.
Edit an employee
Click on an employee card or row - the overlay opens. At the bottom, the Edit button opens the edit form. There you can change any field and upload, replace, or remove the photo (JPG, PNG, or WebP).
Positions
When you type a position, the app suggests ones already used in your project — pick an "Already in your project" chip to avoid duplicates (otherwise "Sales manager" and "Sales manger" count as two different positions). Tidy them up — rename, merge duplicates into one, or delete — in Settings → Positions.